VIRTUAL DATA ROOM
subscribe
touchpoint logo

Using a Data Room for Clinical Trial Data

Managing clinical trial data presents significant challenges, including the need for stringent compliance, data integrity, and secure collaboration among diverse stakeholders. Traditional methods can lead to inefficiencies and heightened risk of errors or breaches. This article explores how a virtual data room (VDR) offers a robust solution, ensuring secure data management and seamless communication throughout the clinical trial process.

Why Traditional Methods of Sharing Clinical Trial Data Are Risky

When handling Clinical Trial Data, organizations face significant risks through traditional email and file-sharing methods. Sensitive documents via email will inevitably cause Data breaches, while Confidential files in cloud storage directly results in Regulatory fines. These vulnerabilities expose organizations to data breaches and unauthorized access, requiring secure virtual data room solutions.

Key Data Room Features for Clinical Trial Data

Dynamic Watermarking
Dynamic Watermarking enhances the security of clinical trial data by embedding unique identifiers onto documents. This feature ensures that every page of sensitive information is clearly marked, deterring unauthorized sharing and maintaining accountability. By displaying the recipient’s information, it reinforces the importance of confidentiality, while simultaneously allowing organizations to track document access and usage. This level of visibility not only safeguards proprietary data but also builds trust among stakeholders involved in the clinical trial process.
Redact All
Redact All enables clinical research teams to selectively hide sensitive patient information, proprietary methodologies, or confidential trial data while sharing necessary documentation with regulatory bodies and stakeholders. This feature is crucial for maintaining HIPAA compliance and protecting participant privacy while still enabling productive collaboration and regulatory review.
Email In
Email In allows researchers and clinical teams to securely submit additional trial documents, updates, or regulatory submissions directly into the data room via email. This feature streamlines the collection of clinical materials from various sources including CROs, investigators, and regulatory consultants while maintaining strict security protocols and version control.
Schedule a demo today to experience firsthand how our platform can streamline and enhance the management of your clinical trial data.
Explore Our Clinical Trial Insights in Action

How To Set up a Data Room ​for Clinical Trial Data

1. Upload all clinical trial documents, including protocols, patient consent forms, and data sets, ensuring comprehensive coverage of the trial materials.
2. Establish user groups such as ‘research team’, ‘regulatory bodies’, and ‘investors’ to streamline access management.
3. Set detailed permissions for each group, allowing control over document visibility and editing rights, then invite users to the secure data room to facilitate collaboration and oversight.

Conclusion: A Smarter Way to Manage Your Clinical Trial Data

In summary, utilizing a data room for Clinical Trial Data enhances security by safeguarding sensitive information against unauthorized access. It streamlines workflows, improving efficiency and facilitating collaboration among stakeholders. This structured approach grants you greater control over data management, ensuring compliance and integrity throughout the clinical trial process.

Firmex Toronto
110 Spadina Avenue, Suite 700
Toronto, ON, Canada  M5V 2K4

Firmex London
The Leather Market
11-13 Weston Street, Unit 12G2
London, England  SE1 3ER

Firmex Costa Rica
Building C14, 4th Floor,
America Free Zone
San Francisco, Heredia
Costa Rica, 40103

N. America +1.888.688.4042
Europe +44 (0) 20.3371.8476
International +1.416.840.4241
Australia +61.180.087.9509

BOOK A DEMO
GET SUPPORT
Virtual Data Room
Firmex For
Industries
Resources
About Firmex